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need. If there's too much to handle, get a secure scanning company to do the work. But that could put a lot of stress on you and your staff, especially if you're already busy. For example, if you have to print a document, use both sides of the sheet of paper. It's really a very extensive exercise in becoming organized. Quantify it by either amount of files scanned in a day or number of hours spent scanning during the course of the day. Reduced clutter, paperwork on desks and shelves is not only untidy, it's inefficient too. Phase out old technology, some companies still send and receive faxes. That is the single most time consuming part, at least for me, of digitizing your files.
This guide shows you how paperless office to organize your computer documents and creating a paperless office. Creating a Paperless Office Whats the problem? The problem is businesses dont know how to do it and usually follow bad advice.
In practice, companies typically take an incremental approach to achieve a paperless office, with a focus on eliminating paper from a specific workflow or business process. The more areas of business you can move to the cloud, including accounts and payroll, the less you'll have to worry about technical support and file format issues. Launching a paperless initiative requires employees to rethink how they work, along with possibly adopting new technology. Dropbox or Box to share files. In that case all you need to do is get busy scanning. If you're involved in real estate transactions, for example, there will still be a lot of paperwork involved. An entire company's documents could be stored on a single laptop instead of rooms of shelving. Scan any paperwork you receive from other people. Get busy scanning or pay someone to get busy for you. There's no need to worry about different file formats.